September 2023 Board Meeting Minutes The September board meeting was held on the 12th at 6:30 PM via Zoom video conference. In attendance: Robert Jacobsen – President Bailey Bishop – Treasurer Kristin Larson – VP Driving Lisa Burke – Membership Chair Erick Aubin – Secretary Glenn Champagne – VP Administration Betty Mae Mosley – VP Administration Luis Rivera – VP Communications Bill Seymour – Past President
The August Meeting Minutes had been posted to Freedcamp prior to the meeting. A discussion of club activities, events, and general business followed.
Motion to accept treasurer’s report. Approved.
General Business The nominating committee has selected potential successors to fill all open roles for 2024. The slate will be published to all members by two forms of communication by October . Ballots by start of Nov. Email blast with election slate or nominees in next week. Gala, Dow, Treehouse in blast.
Treasurer Year to date revenue discussed. Last month’s numbers experienced timing delay in clubreg. Reviewed HPDE profit and loss so far as well as subsidized social. Discussed Calabogie revenue loss. VP driving to share subsidy sheet with the board (has not increased in 6 years).
Administration Yet to get date from Paul Russell – aiming for November. New Porsches and coffee Oct 8 th set up at Treehouse Brewery in Charlton, potential for food truck offered. Hope to set up monthly event. Gala ticket price will remain at $95 each.
New location being sought for annual newcomers meeting – ideally there will be 2 per year, with typical late March early April timeframe. 95-100 people. Winter warmer discussed. Event strategy meeting will be set for new year, possible target demographics by event type.
Membership Membership numbers stable. Plan to transition to new board representative and consolidate roles that were rearranged previously for email blasts. Discussed need to organize Red book including digital asset documentation and prepare for 2024 board member transition plan. Board members who are leaving to make sure access rights and platform info is in red book.
Driving Talk of cancelling Calabogie to be continued in DE meeting. Autocross on track. Ramble, Dennis optimistic in effort to find new ramble-meister. Dow rally moving along.
Communications September events posted. Larry and Paul Soares continue to help with social engagement. Comms seat candidate on still interested. Google, traffic trend analytics will be partial until G4 catches up for a full year. Seeing 80% of traffic vs last year. Discussed whether related to change in email frequency last fall.
The Club’s monthly Board meetings are planned for the second Tuesday of each month at 6:30PM.
Club members may attend any of the monthly Board meetings. Please contact the Club Secretary ([email protected]) in advance of the meeting to confirm your attendance and the meeting time and place.