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2024-06 Board Meeting Minutes

Wednesday, June 12, 2024 – Approved not unanimously on 9/26/2024

In Attendance:

Kristin Larson

Robert Jacobsen

Mark Shane

Glenn Champagne

Bailey

Non-Attendance

Luis Rivera

Stephen Hall

 

Meeting to begins 6:36pm

 

Glenn opened to share around by-laws and updated financial data/tax information the need for a nominating chair for the November elections. Kristin reminded us that the nominating chair should be someone not eligible for the upcoming year. Glenn reminded all the there can only be one board member on the committee.

 

Bailey – Financials Kristin and Bailey have worked through reports, edits, recategorized and still learning/navigating around quick books, charting accounts and the income section vs expense and things need to get cleaned up and thank you everyone for helping.

 

Glenn observed the bank a/c is up 60K year over year May/May. The income statement is due to DE and the recognition and collection of money earlier vs the past. The expenses at Thompson have not hit yet vs this year vs last year and it will look and appear as a significant increase. On the PNL report Calabogie registered sooner rather than later, and the expenses as well and notable and it does not move the needle overall and the interest earned through May 31 214 in interest we earned 1, 707 dollars to move into the CDs to earn 62, 500 in 2 CDS and it is a great move and 1, 700 at our January meeting it can cover things and a great move we made..

 

Noticed: no revenue for the ramble and the club reg we used, we need to request for the dollars that are due to us and usually, will receive an email from the team to help us obtain the dollars. We also need to remember timing is key in terms of receiving dollars. there is a report for what to expect and a $95.00 difference and the deposit was $6,500 and we want the numbers to be accurate and we should keep an eye on the system and have not booked through the end of month and it will be booked and fixed and ensure they are on top of the reimbursement.

I receive an engagement letter annually via cost for accounting/filling tax and this year it was a material change and pushed back and it was a big change from last year and they said sorry and made the inquiry much less in the scope of inquiry and had the engagement letter, accessed the quick books and the tax filing is all set on that front. I need to get the 990 to file and get the document and post a preserve on Freedcamp, they stated it was sent and I could not find, and I will get the tax filings and place on Freedcamp. There are prior years and there is a signature and the 990 I realized I had not placed, and it was not shared with me from what I can tell and will get them.

Expectation from Monday’s conversation and hoping it will be sent quick per Kristin and Bailey asked to have them resent and that is it on my front.

All approved to accept the treasurer’s report.

Mark

Events in full swing. The event that took place at Q Car Care event was held. There was a noticeably big turnout. It was a very interactive session based on product usage with a lot of dialogue.

Possible tire expert to do a presentation around for the club – candidate has blown up and a great guy (possible connection) and this will be new and different. Mobile Tire/Breaks and will be willing to speak around date codes on tires etc. and interesting.

 

Summer party

Currently reviewing dates and for available weekends that do not clash with existing NER events. Looking at Lake Pearl in Wrentham on the 14th of July and August 25, both Saturdays. Since the venue is located on a lake, swimming will be available, a NER first. We need to verify if waivers are needed. August works since kids must be back for the summer.

Also, the main building could make a great venue for the Gala. We can get a discount if we book for the Gala and Summer party. The ride is not bad for most members. Mark will check on availability of local hotel(s). Learning from last year, a Friday night will NOT work. The venue offers a Sunday brunch open to the public. Will try to get one.

Treehouse Brewery coming up.

Would like some media coverage for the event. Prior events were not NER Porsches & Coffee and were under our control. This time it is. June 23rd is the scheduled time.

Kristin

Thompson did really well, and a small profit was generated.  We had a great advancement drivers’ day to help the driver (solo) blue and above and do some passing and allowing them to learn while being a little uncomfortable.

The classroom over lunch is now more conversation around the track and being more prepared on discussions and more dialogue. The team has spent the past winter putting some nice presentations together and a much better job of making them better and relevant for the green/yellow drivers.

Ramble

Concerns re: previously aggressive drivers have been expressed by Doreen, Dennis, Peter, and Larry. Kistin is happy to send an email with a strict warning to those offenders after a phone call with to board members on the call. Kristin shared that we would add in some strong language into the bylaws terms/conditions. Further consideration was given to creating a waiver/acknowledgement documentation for Ramble registrants.

Kristin will reach out to Doreen to schedule a Zoom call and speak to all three offenders. The goal is to communicate to those offenders that the behavior will not be tolerated. If they have objection, they petition to the club president and board.

 

Dennis’ wife passed away. Kristin will send something from the club and will also share details of the services Carol Ann Friedman, funeral service was yesterday. (Donations in carol’s memory) and will send the donation of $250.00 and they were married 53yrs.

Suggestions from Audi Bi-Laws (Bailey) – Documents speak to behaviors on the road of reckless driving language. Willing to share.

Likely candidates for the Nominating Committee Chairs are Kristin and Robert. Kristin will check in with Robert.

Bailey offered a motion to close the meeting. Kristin seconded the motion.

 

Meeting adjourned at 8:50pm

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2024-08 Board Meeting Minutes

Porsche Club of America Meeting August 14, 2024 – Approved not unanimously on 9/26/2024

In attendance:

Bailey Bishop

Betty Mae Mosley

Glenn Champagne

Robert Jacobsen

Kristin Larson

Luis Rivera

Mark Shane

Stephen Hall

The meeting began at 6:40pm ET.

Glenn open

Bailey Treasurer’s report

Bailey reviewed the Balance sheet & Income Statement as of July. Both statements are strong and much approved from last year at this time. The financial investment and strategy into two CDs at NER’s bank have produced over a 1,000% return YTD as compared to last year. Based on last month’s discussion and concern about lowering interest rates, two additional 8-month CDs of equal value ($62,500 each) were purchased supporting a role-over strategy.

Bailey noted the income from the successful DE events has increased since last year. 

Bailey pointed out that each CD earns ~ 160/month which can help fund numerous events like Porsches & Coffee, or other such events. Bailey further financial improvements due to DE success year to date. Note:

Motion to approve: All approved.

 

Kristin – Driving

DE

DE is doing very well and has exceeded expectations for this year thus far. Watkins Glen ended up with thirty more drivers than expected which resulted in additional revenue. It was a good event despite four inches of rain on Friday.

Charlie Dow Rally

Bill & Anker have opened registration for The Charlie Dow Rally, and they are concerned that no one has yet to register. Stephen confirmed that the event is listed on the top of the monthly email blast. Other options for event promotion such as FB and IG were discussed.

 

Autocross

AX registrations are down substantially, which is unusual. With new sound restrictions and fears of some GT3 drivers have stopped that their cars will exceed sound restrictions. The first two events of the season were held on Mother’s Day and Father’s Day, which did not help.

Luis noted that AX info is shared on all messaging platforms. Luis asked if DE is seeing flat or more participants. Kristin shared DE is seeing more uptick and noted that the DE team has done more work on driver educational materials. For many years, the classroom session was light etc. The is feeling and they have taken the classroom to new levels.

Luis asked is there a general lack of AX education? Kristin wants to work with Chris and try to understand the drop in attendance. Some have “graduated,” some moved to DE, and some folks are concerned that the stock cars would not pass recently implemented noise restriction. Glenn asked Kristin if the successful DE education improvements could be an approach applicable to AX. Kristin said Dave (Berman) would be willing to help. In addition, Glenn asked if webpage refreshes add some operational changes could help. Kristin wants point,

Luis recommended applying for learning towards next year and nothing to do this year.

Robert offered a suggestion for one or two tech sessions focused on AX. Some members with zero experience may feel intimidated by AX. Robert noted new members may not understand what to expect and feel intimidated.

 Conversely, more advanced AX drivers are interested in subjects such as car setup, bleeding brakes, treadwear, selecting brake pads etc.

Luis wants to simplify it further: Tires, a new owner may not understand the difference with treadwear and ratings. The worst thing you do is hit a cone. One or two sessions can address beginners and/or experienced drivers.

Kristin and Dave will work with Chris to brainstorm on possible improvements to increase participation as DE has recently implemented more education into their events.

Bailey shared a focus on advanced techniques/drivers/tech session and more advanced topics and can attract others who may want to hear about in the winter months. It will be held in the winter months. like a teaser and help prepare for the driver season. Try to work with others and who are instructors to help with advanced driving concepts. Tech sessions held at our service providers would be the best venues.

Glenn asked Kristin to introduce this idea of a tech session with Chris.

 

Luis – Communication

Has not been presented and things have been crazy, and I will say with my remaining time if you need support from comms and wants to hold himself accountable.

Comms – how are driving events doing and willing to be a part of the conversation with Chris to apply from DE to AutoX

Promotions: Update marketing collateral (Via sponsorship/Advertising) and 2 months ago got an opportunity to work with the restoration and auto shop and they tried and did something Shop Talk Volume I (Strengths, business and brought in 1K just shy) and if works another option to consider for next year.

Level of effort: person/zoom/via email/collect images etc. and build the article based off the one we created last yr. and have  a full conversation and puts an hour to put together and working in total 2-3hrs and can make 800-1k for 5/6 hrs. of work and 90 day program and the first month, logo email, logo on web, 2nd editorial and we have steps to run 60-90 day period and can have another thing to offer via advertising and Stephen shared it was relatively easy and the time is in the editorial and we need to figure out the questions/structure and should  not be more than 5hrs… we can simply work via Microsoft word doc and provides the necessary info the shop talk/story and can be done in a variety of ways and we can replicate it. 1K 3 months of advertising and 15-20K per year to put towards donuts/coffee.

Projects: chair role placed on role and priority and now we have analytics tracking and what are we going to do with the info and who will use actively and need to understand why this is a priority.

Robert shared which areas can deliver good sponsorship and the value/cost via an add standpoint and what we can sell via the website.

Centralizing login information – Freedcamp for social media handles and etc. and can work on via September.

Number of hits: 6K from 3,500 people visit from individuals and it is tracking properly Google analytics.

Glenn would like to see if we can breakdown and isolate 90 days/year to date. We can share our story and offer our members a substantial size project.

Website redesign and try to get a website assessment from Ryan (hold/pending/pay someone to support), Mark has a car guy and see if he will consider (use a proper website design tool) and see if we can have someone to review the Martha Dow page and a couple of photos do not come out correctly.

 

Stephen Membership

July we had 17 new members and one transfer in and five transfer out and 27 renewals and 14 lapsed membership and the numbers are a little down for July and June’s numbers were better for new members and can be on vacation etc. will wait for the august numbers, Glenn asked about the new price increase and Stephen stated he was not sure if it affected the July membership totals.

 

Glenn revisiting Board 3yr terms: Kristin disagrees can leave a better onboarding conversation, who would potentially not want to do a 3yr sting etc. it can lead someone to being on the board for 9yrs.

Luis’ perspective – Proper onboarding and training, efficiency should consider mutual onboarding plan and then extend the role, the more they want to do the work etc. others may want to do this, and it is a possibility to figure out the onboarding aspects.

Bailey’s perspective – we do not allow the successive terms and I am precluded from running again as treasurer and the terms can be done 2 consecutive and it works at Audi, and we can consider if people want to run in the same role IF they want to raise their hand to do that and can do ultimately 6 yrs. in some roles. Effective, enjoying themselves and the board can say no et. with some checks and balances.

Luis asked if we are not allowed via PCA laws and Kristin shared the intent is to have a check and balance.

Stephen agreed with Luis on terms of the onboarding.

Glenn the need to experience things happening and get up to speed and put together a transition and we must keep looking for others and if there are people who want to remain and that is one less person to train and to work in this process.

Mark shared could someone resign if they do not want to continue as a member of the board.

 

Mark VP Admin

Porsche and coffee is unable to attend and shared 50 ppl for the event and first and foremost the party the extra focus and what I learned, it took a while to find a new location and we did not push enough and we have folks registering and we have until Friday we have 60 ppl now and we are good in terms of the number and only 1 child registration and ask if dogs are allowed. Dan and Avril will volunteer, and we have lawn games as well.

Tech session at Justin’s and will inquire if in October.

Did we invoice Justin, the answer is yes by Bailey, and we can move that to a completion.

 

Motion to conclude was made and seconded. The meeting concluded at 7:55pm ET.

 

 

 

 

 

 

 



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2024-07 Board Meeting Minutes

NER Board minutes 7/10/24 (approved 7/22/24 unanimously)

Special thanks to Mark Shane for taking notes this month!

In attendance:

Glenn Champagne  (from Martha’s Vineyard Ferry)
Betty Mae Mosley  (from Martha’s Vineyard Ferry)
Robert Jacobsen
Kristin Larson
Mark Shane
Bailey Bishop

Financials: Bailey

  • Nothing noteworthy
  • MSR $95 difference has been sorted
  • Kristen voted to approve financials
  • Seconded Mark
  • Question about reviewing CDs with interest rates going down from Robert
  • Suggestion to investigate 2 new CDs $125k divided in half in each

Driving: Kristen

  • DE
  • Calabogie went well broke even
  • Autocross – Mother’s Day and Father’s Day attendance was down
  • Concours registrations are open
  • Ramble dangerous driving still not addressed
  • Start working on a policy for the next ramble to be part of sign-up, Ramble team should ultimately be responsible
  • Starting to organize the Dow rally

Admin: Mark

  • Summer party open for registration
  • Investigate children’s menu & ticket
  • Face painting
  • Kid’s corn hole
  • Kid’s Derby pine track?
  • Motion for Kristen to be Nominating Chair for 2025 BOD candidates
  • Bailey moved, seconded Mark, All in favor.
  • Last meeting minutes uploaded?

Meeting adjourned 7:20pm

 

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2023-09 Board Meeting Minutes

September 2023 Board Meeting Minutes
The September board meeting was held on the 12th at 6:30 PM via Zoom video conference.
In attendance:
Robert Jacobsen – President
Bailey Bishop – Treasurer
Kristin Larson – VP Driving
Lisa Burke – Membership Chair
Erick Aubin – Secretary
Glenn Champagne – VP Administration
Betty Mae Mosley – VP Administration
Luis Rivera – VP Communications
Bill Seymour – Past President

The August Meeting Minutes had been posted to Freedcamp prior to the meeting. A discussion
of club activities, events, and general business followed.


Motion to accept treasurer’s report.
Approved.

General Business
The nominating committee has selected potential successors to fill all open roles for
2024. The slate will be published to all members by two forms of communication by
October . Ballots by start of Nov. Email blast with election slate or nominees in next
week. Gala, Dow, Treehouse in blast.

Treasurer
Year to date revenue discussed. Last month’s numbers experienced timing delay in
clubreg. Reviewed HPDE profit and loss so far as well as subsidized social. Discussed
Calabogie revenue loss. VP driving to share subsidy sheet with the board (has not
increased in 6 years).

Administration
Yet to get date from Paul Russell – aiming for November.
New Porsches and coffee Oct 8 th set up at Treehouse Brewery in Charlton, potential for
food truck offered. Hope to set up monthly event.
Gala ticket price will remain at $95 each.

New location being sought for annual newcomers meeting – ideally there will be 2 per
year, with typical late March early April timeframe. 95-100 people.
Winter warmer discussed.
Event strategy meeting will be set for new year, possible target demographics by event
type.

Membership
Membership numbers stable. Plan to transition to new board representative and consolidate
roles that were rearranged previously for email blasts.
Discussed need to organize Red book including digital asset documentation and prepare for
2024 board member transition plan. Board members who are leaving to make sure access rights
and platform info is in red book.

Driving
Talk of cancelling Calabogie to be continued in DE meeting.
Autocross on track. Ramble, Dennis optimistic in effort to find new ramble-meister.
Dow rally moving along.

Communications
September events posted.
Larry and Paul Soares continue to help with social engagement.
Comms seat candidate on still interested.
Google, traffic trend analytics will be partial until G4 catches up for a full year. Seeing
80% of traffic vs last year. Discussed whether related to change in email frequency last
fall.

The Club’s monthly Board meetings are planned for the second Tuesday of each month at
6:30PM.

Club members may attend any of the monthly Board meetings. Please contact the Club
Secretary ([email protected]) in advance of the meeting to confirm your attendance
and the meeting time and place.

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2022-04 Board Meeting Minutes

April 2022 Board Meeting Minutes

The April board meeting was held on April 13th at 6:00 PM via Zoom video conference.

In attendance:

Robert Jacobsen – President

Kristin Larson – Treasurer

Glenn Champagne – VP Administration

Betty Mae Mosley – VP Administration

Lisa Burke – Membership Chair

Erick Aubin – Secretary

Charles Kenney – DE Co-chair

Luis Rivera – VP Communications

 Not in attendance:

Nick Shanny – Past President

Jerome Gangitano – VP Driving Events

The March Meeting Minutes had been approved via email and published on Porschenet.com prior to the April meeting. A discussion of club activities, events, and general business followed.  The possibility of conducting an in-person board meetings was discussed and will be decided in May.

  • Treasury Report

The Board approved the monthly Treasurer’s Report.  The cost of the 2021 Gala was discussed.  The total expenditure was on par with previous events despite lower turnout.

 

  • Sponsorship & Advertising Update

Robert updated the deck available to potential advertisers.  Robert is organizing a list of sponsors committed to advertising and what their support includes in terms of website and social media exposure.

 

  • Administration

Newcomers meeting was successful with 85+ attendees including some unregistered attendees as people had difficulty accessing the NER specific site. There was discussion about highlighting the difference between NER and PCA National login credentials.  Membership verified that all new members are informed that they need separate credentials for the NER website in their welcome email. The communications team also highlighted this at the newcomer’s meeting.

Notch brewery tour will be rescheduled for June and Collins museum registration will open mid-April.

The summer party was proposed for July 24th, there was concern that attendance may be impacted by an NCR HPDE scheduled for the same day.  It was agreed that the date for the summer party should be moved to a later date targeting August 7th.  Further discussion included a liability question with PCA national about the chairlift ride.  Administration will contact Wachusett to investigate liability terms within the event contract or whether an insurance binder could be provided to cover any PCA concerns. Administration requested help finding a volunteer to act as chairperson(s) for the summer party event. In addition, a proposal was made to establish a children’s advisory board to help with activity planning to build a family oriented community around the summer party. Finally, an inquiry was made about extending the event end time by another hour and a suggestion was made to include a pinewood derby event to further engage younger attendees.

Discussed enhancing social events to attract more family members for lunches, dinners, or other non-car focused activities.  An example would be hosting a lunch after a Porches and coffees event.

  • Driving

Upcoming ramble, autocross, and DE events are all on track as expected. Charles Kenney, Adam Schwartz, and Paul Skinner will covering Stan Corbett’s registration and safety activities as needed.

  • Membership

Membership numbers are steady. Membership chair requested a list of email addresses for newcomer’s meeting attendees in order to send follow-up email. Membership would like communications to re-cycle the article that was published after the 2021 newcomer’s meeting to inform new members of contacts within NER.

  • Communications

Website traffic is trending upwards with younger age groups. Analysis of website and registered NER member data is indicating increased traffic by Macan owners. Social media chair will be relocating and switching PCA regions.  Communications requested additional voluneers to cover these responsibilities and assist with content creation, advertising support, and website backend functions. Luis will be putting together a recruiting article for the website. Robert had a conversation with an interested member at last year’s summer party.  He will provide the name of this person to communications for follow-up.

The next NER board meeting is scheduled for May 11th at 6:00PM on Zoom.

The Club’s monthly Board meetings are planned for the second Wednesday of each month and typically begin with a social period at 6:00PM and the official Board meeting at 6:30PM – although when it’s a Zoom meeting, the social piece is brief and the meeting begins shortly after 6:00 PM.

Club members may attend any of the monthly Board meetings.  Please contact the Club Secretary ([email protected]) in advance of the meeting to confirm your attendance and the meeting time and place.

 

 

 

 

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2022-02 Board Meeting Minutes

February 2022 Board Meeting Minutes

The February board meeting was held on February 9th at 6:00 PM via Zoom video conference.

In attendance were:

Robert Jacobsen – President

Kristin Larson – Treasurer

Glenn Champagne\Betty Mae Mosley – VP Administration

Lisa Burke – Membership Chair

Erick Aubin – Secretary

Jerome Gangitano – VP Driving Events

Luis Rivera – VP Communications

Stan Corbett – DE Registrar

Adam Schwartz – DE Co-chair

David Melchar – Concours Chair

Not in attendance:

Nick Shanny – Past President

The Board approved the monthly Treasurer’s Report. The January Meeting Minutes had been approved via email and published on Porschenet.com prior to the February meeting. A discussion of club activities, events, and general business followed.

  • Sponsorship & Advertising Update – Robert circulated the latest sponsorship & advertising deck prior to the meeting, requesting feedback. Discussions included limiting allowance of business promotion on the NER PCA Facebook pages to those with paid advertising agreements in place. Logistics around policing this to be determined as additional administrators may need to be set up in Facebook. Luis also proposed pursuing paid advertising opportunities within the Facebook platform.

The board also discussed wording of Gala sponsorship as the event typically celebrates all of the advertisers and sponsors who support the club throughout the year. Listing this opportunity will be framed as one of the benefits of advertising with the club rather than an opportunity to be a sole sponsor of the gala itself.

  • Administration – Event planning continues and new events will be added to the Porschenet.com calendar as confirmation is received by the hosts.

The team continues to monitor COVID guidelines and announcements with the hope of moving potential events to earlier dates.

Newcomers Meeting confirmed for April 10th at Porsche Norwell. Activity chairs are requested to attend. Glenn and Betty Mae will connect with Jerome for appropriate contacts.

  • Driving – Budgets are on track, no significant issues or changes over last year expected. Revenue expectations will continue to be in flux as COVID guidelines and resulting attendance may fluctuate.

Ramble: On track to be on budget, revenue dependent on final attendance headcount. Clarification requested of Ramble budget documentation method in terms of lodging expenses and credits which are paid directly by participants.

Autocross: Contingency in place for potential purchase of replacement timing electronics. Autocross to continue typical annual donation.

Driver’s Education: Tracks have raised prices including some pass-through cost for safety resources. Entry fees for specific events will increase proportionally where necessary.  Previous year discounts for 3-day bundles will not be offered this year. Instructor entry fees will be reduced for some events and the committee is proposing entirely subsidized instructor entry fees for the Thompson event as the increased beginner turn-out for this first event of the season warrants a need for as many instructors to be available as possible. Sponsorships have not been factored into the submitted budget as commitments have not been secured yet but the DE committee projects normal profitability given expected attendance rate. Additional tech inspection station has been added at Porsche Stratham in NH. Forms stamped by an NCR-approved inspection station are also accepted at NER events.

Concours: Scheduled for October 1st during Audrain’s Motor Week with a rain date of October 2nd. Porsche Warwick will continue to be the primary sponsor for this event. There were 118 entrees in 2021 and the estimate for 2022 is expected to be the same, roughly 120 participants with space to accommodate volunteers and some spectators. 2022 classing will continue to include the Full and Werks categories. David will attend upcoming meetings between Audrain management and Porsche Cars North America representatives as PCNA expects to have a larger presence at the 2022 Motor Week. 

  • Communications – Porschenet.com traffic, both users and sessions, have increased 60% over last year. Increased content availability is trending in a positive direction including contributions in response to Anker’s Drivers License story request as well as the continuation of the #WinterBeaters series with 3 new articles in the pipeline at the time of this meeting. There is a significant uptick in traffic within the 35-40 year old age group which seems to be in line with the perceived shift in target demographics from Porsche advertising as a whole. Being attuned to the age demographic and geographic concentrations of active members can impact event planning and benefit the membership experience.

There have not been opportunities to use the standardized templates for event reports yet but they are expected to be adopted as a positive gateway to foster participation by currently passive members. Luis will ask Maddox to set up a meeting to further discuss implementation of templates and logistics for members to access and submit these to the communications team.

  • Membership – Our PCA Northeast Region currently has 3,387 primary and affiliate members. No significant increase or decrease in the numbers over this time in past years. Lisa has requested PCA decals from National for the Newcomers meeting and will also bring the NER logo decals remaining from last year’s Rallies. Discussion regarding availability of NER-branded giveaway items; Lisa clarified we do not have a supply on hand but can choose to order promotional items if the board requests. Types of merchandise and quantity will need to be discussed and approved.

Recent new member welcome emails highlighted that the Ramble is not showing up on the Porschenet events calendar. Lisa will add it and link to the registration instructions.

Gala rescheduling has resulted in a number of cancellations and very few new registrations. Lisa will increase advertising push in conjunction with the reminder that the special rate for hotel bookings expires on February 24th.

The next NER board meeting is scheduled for March 9th at 6:00PM on Zoom.

The Club’s monthly Board meetings are planned for the second Wednesday of each month and typically begin with a social period at 6:00PM and the official Board meeting at 6:30PM – although when it’s a Zoom meeting, the social piece is brief and the meeting begins shortly after 6:00 PM.

Club members may attend any of the monthly Board meetings.  Please contact the Club Secretary ([email protected]) in advance of the meeting to confirm your attendance and the meeting time and place.

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2022-01 Board Meeting Minutes

January 2022 Board Meeting Minutes

The January board meeting was held on January 12th at 6:00 PM via a video conference.

In attendance were:
Robert Jacobsen – President
Kristin Larson – Treasurer
Glenn Champagne\Betty Mae Mosley – VP Administration
Lisa Burke – VP Membership
Erick Aubin – Secretary
Jerome Gangitano –VP Driving Events
Luis Rivera – VP Communications
Stan Corbett – DE Registrar

Not in attendance:
Nick Shanny – Past President

The Board approved the monthly Treasurer’s Report and the December Meeting Minutes. A discussion of club activities, events, and general business followed.

● Incoming Board Member Logistics – New board members, need access to the systems used for event and board meeting logistics, including:
▪ Freedcamp access is needed for Erick, Glenn, and Betty Mae
▪ Email address forwarding in place, Lisa looking for webmail access to the Membership account
▪ National needs updating for Membership reports (Lisa & Robert) as well as NER contacts; Robert submitted President’s Report at the end of December
▪ Porschenet updates are needed for activity chairs, including adding Charlie to the DE contacts. Stan will update the DE site as well as post the 2022 event dates. Luis will review other contact info on the site for updating.
▪ NER Zoom Admin login details will be posted in Freedcamp
▪ Board members to exchange cell phone contact information


● Sponsorship/Advertising – Subcommittee met prior to board meeting and plan to have advertiser deck ready to distribute to past advertisers and sponsors by the end of January. DE welcomes ideas for new sponsors. Autocross, Concours, Ramble have lined up their sponsors for the year, DE in progress. Paul Skinner will be the primary contact for DE. For Autocross, Ramble and Concours, the chairs will be handling directly. Rally to independently solicit sponsors for the time being. Social events to be discussed as the dates are typically not defined this early in the year. All activity chairs must notify Kristin once sponsorships are solidified.


● Administration – 4 events are lined up, including Q Car Care, Collings Museum, Porsche Norwell F1 Grand Prix viewing, SSA Tech Session. We are discussing Notch Brewery tour which lead to a conversation on COVID protocol or restrictions. Board agreed to plan events but monitor public safety measures, including CDC, state, local, and venue requirements as the year progresses. For cars & coffee events, Mark Shane has been named event chair and is working on a covered event at Cambridgeside Galleria. Board agreed to rebrand the events from Cars & Coffee to Porsches and Coffee as there is concern about our ability to police the behavior of non-club participants. A virtual winter warmer and possible tech session were proposed. Board welcomes volunteers from the membership population who would be interested in moderating or participating in virtual panel discussions.

 

● Gala Reschedule – The Board decided via email in late December to postpone the Gala from January 8th until a later date due to concerns about the recent increase in COVID infections and the possibility of needing to re-institute the use of masks or request attendees show proof of vaccination. In order to maintain event cadence (holding this event before the next season starts) and not overlap with other major annual events such as the Ramble or Summer Party, the Board proposed late March/early April dates with Gillette. Lisa will check if early April dates are available, with March 26th as the fallback option. The use of Communicable disease waivers was suspended July 1st of 2021 by PCA and will not be needed until further notification.


● Driving – DE and Autocross are finalizing 2022 budgets and will be close to the same as last year, with the possibility of additional revenue due to Calabogie and Mont Tremblant events being back on the schedule. Autocross could potentially have additional expenditure for comms equipment but will monitor the situation and notify the Board accordingly. Autocross will host the traditional school early in the season. Ramble is on schedule and has no concerns. There is an offer to help organize the spring rally, Jerome to forward Lisa’s contact information. Concours on track, no issues. Sim Racing continues to have fun.


● Communications – The 2022 content calendar google doc has been shared with the Board. There has been more traffic to the website both in terms of volume and frequency in recent months. Challenges continue in obtaining articles, content, and particularly event reports which are required by PCA national. To address the event report gap, a template has been circulated and posted to Freedcamp with the goal of simplifying the workflow and encouraging event attendees to assist. Discussion about means to upload reports directly will be taken offline by Jerome to contact Maddox.


● Membership – Our PCA Northeast Region currently has 3,383 primary and affiliate members. Anker analyzed email address availability per the December meeting minutes and determined that we do have contact information for almost all primary members and the concern about reaching everyone does not warrant further review. Lisa has yet to absorb all membership activities but will pursue taking on as much of the analysis and reporting capabilities that Anker built as possible as well as begin sending welcome emails to new members upon gaining access to the webmail portal.
The next NER board meeting is scheduled for February 9th at 6:00 PM on Zoom.
The Club’s monthly Board meetings are planned for the second Wednesday of each month and typically begin with a social period at 6:00 PM and the official Board meeting at 6:30 PM – although when it’s a Zoom meeting, the social piece is brief and the meeting begins shortly after 6:00 PM.
Club members may attend any of the monthly Board meetings. Please contact the Club Secretary ([email protected]) in advance of the meeting to confirm your attendance and the meeting time and place.

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2021-12 Board Meeting Minutes

The December board meeting was held on December 8th at 6:00 PM via a video conference. 

In attendance were:

Kristin Larson – Treasurer

Lisa Burke – VP Administration

Anker Berg-Sonne – VP Membership

Alan Davis – Secretary

Jerome Gangitano –VP Driving Events

Bill Seymour – Past President

Erick Aubin – Incoming Secretary

Betty Mae Mosley – Incoming Co-VP of Administration

Glenn Champagne – Incoming Co-VP of Administration

Robert Jacobsen – Incoming President

Stan Corbett – DE Registrar

Maddox Kay – Web Media Support

Mark Shane – Cars & Coffee Coordinator

Not in attendance:

Nick Shanny – President

Luis Rivera – VP Communications

After approving the monthly Treasurer’s Report, the Board began a discussion of club activities, events, and general business.

  • Driving – Jerome provided a brief update on the 2022 Ramble in Newport, RI.  Dennis Friedman will be sending an email to members soon. The Board approved a paragraph that will address COVID concerns.  NER’s Concours Chair, David Melchar, had proposed that the 2022 Concours be held at the Elms in Newport again. The Board approved.  The Board also approved Dave as the NER Concours Chair for 2022, considering his outstanding management of past events.
  • Social – Lisa provided an update on the annual Gala at Gillette Stadium on January 8th.  Prior to the dinner phase of the Gala, our attendees may join one of the stadium tours for a fee.  Earlier in the day, there will non-club Go-Kart event at Supercharged Entertainment’s indoor track in Wrentham. Interested racers should see the NER website and contact Joe Cracco.  Because the stadium has upgraded its media displays around the field, the cost to use the exterior displays has increased. The Board agreed that the cost was too high and that we will not use those displays for the Gala event.  The Board approved the plan to provide the traditional drink coupon to each Gala attendee.

Winter social events were discussed. Mark Shane and Betty Mae Mosley have each been in contact with the operators of the Cambridge Galleria regarding a possible Cars & Coffee in the Mall’s parking garage as well as dining experience at one of the restaurants.

Bill Seymour and Anker Berg-Sonne welcomed the new Board members who will begin next month and thanked the departing members who have worked hard during their years on the Board.

The Club’s monthly Board meetings are planned for the second Wednesday of each month and typically begin with a social period at 6:00 PM and the official Board meeting at 6:30 PM – although when it’s a Zoom meeting, the social piece is brief and the meeting begins shortly after 6:00 PM.

Club members may attend any of the monthly Board meetings.  Please contact the Club Secretary ([email protected]) in advance of the meeting to confirm your attendance and the meeting time and place.

Submitted By: Alan Davis

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