Wednesday, June 12, 2024 – Approved not unanimously on 9/26/2024
In Attendance:
Kristin Larson
Robert Jacobsen
Mark Shane
Glenn Champagne
Bailey
Non-Attendance
Luis Rivera
Stephen Hall
Meeting to begins 6:36pm
Glenn opened to share around by-laws and updated financial data/tax information the need for a nominating chair for the November elections. Kristin reminded us that the nominating chair should be someone not eligible for the upcoming year. Glenn reminded all the there can only be one board member on the committee.
Bailey – Financials Kristin and Bailey have worked through reports, edits, recategorized and still learning/navigating around quick books, charting accounts and the income section vs expense and things need to get cleaned up and thank you everyone for helping.
Glenn observed the bank a/c is up 60K year over year May/May. The income statement is due to DE and the recognition and collection of money earlier vs the past. The expenses at Thompson have not hit yet vs this year vs last year and it will look and appear as a significant increase. On the PNL report Calabogie registered sooner rather than later, and the expenses as well and notable and it does not move the needle overall and the interest earned through May 31 214 in interest we earned 1, 707 dollars to move into the CDs to earn 62, 500 in 2 CDS and it is a great move and 1, 700 at our January meeting it can cover things and a great move we made..
Noticed: no revenue for the ramble and the club reg we used, we need to request for the dollars that are due to us and usually, will receive an email from the team to help us obtain the dollars. We also need to remember timing is key in terms of receiving dollars. there is a report for what to expect and a $95.00 difference and the deposit was $6,500 and we want the numbers to be accurate and we should keep an eye on the system and have not booked through the end of month and it will be booked and fixed and ensure they are on top of the reimbursement.
I receive an engagement letter annually via cost for accounting/filling tax and this year it was a material change and pushed back and it was a big change from last year and they said sorry and made the inquiry much less in the scope of inquiry and had the engagement letter, accessed the quick books and the tax filing is all set on that front. I need to get the 990 to file and get the document and post a preserve on Freedcamp, they stated it was sent and I could not find, and I will get the tax filings and place on Freedcamp. There are prior years and there is a signature and the 990 I realized I had not placed, and it was not shared with me from what I can tell and will get them.
Expectation from Monday’s conversation and hoping it will be sent quick per Kristin and Bailey asked to have them resent and that is it on my front.
All approved to accept the treasurer’s report.
Mark
Events in full swing. The event that took place at Q Car Care event was held. There was a noticeably big turnout. It was a very interactive session based on product usage with a lot of dialogue.
Possible tire expert to do a presentation around for the club – candidate has blown up and a great guy (possible connection) and this will be new and different. Mobile Tire/Breaks and will be willing to speak around date codes on tires etc. and interesting.
Summer party
Currently reviewing dates and for available weekends that do not clash with existing NER events. Looking at Lake Pearl in Wrentham on the 14th of July and August 25, both Saturdays. Since the venue is located on a lake, swimming will be available, a NER first. We need to verify if waivers are needed. August works since kids must be back for the summer.
Also, the main building could make a great venue for the Gala. We can get a discount if we book for the Gala and Summer party. The ride is not bad for most members. Mark will check on availability of local hotel(s). Learning from last year, a Friday night will NOT work. The venue offers a Sunday brunch open to the public. Will try to get one.
Treehouse Brewery coming up.
Would like some media coverage for the event. Prior events were not NER Porsches & Coffee and were under our control. This time it is. June 23rd is the scheduled time.
Kristin
Thompson did really well, and a small profit was generated. We had a great advancement drivers’ day to help the driver (solo) blue and above and do some passing and allowing them to learn while being a little uncomfortable.
The classroom over lunch is now more conversation around the track and being more prepared on discussions and more dialogue. The team has spent the past winter putting some nice presentations together and a much better job of making them better and relevant for the green/yellow drivers.
Ramble
Concerns re: previously aggressive drivers have been expressed by Doreen, Dennis, Peter, and Larry. Kistin is happy to send an email with a strict warning to those offenders after a phone call with to board members on the call. Kristin shared that we would add in some strong language into the bylaws terms/conditions. Further consideration was given to creating a waiver/acknowledgement documentation for Ramble registrants.
Kristin will reach out to Doreen to schedule a Zoom call and speak to all three offenders. The goal is to communicate to those offenders that the behavior will not be tolerated. If they have objection, they petition to the club president and board.
Dennis’ wife passed away. Kristin will send something from the club and will also share details of the services Carol Ann Friedman, funeral service was yesterday. (Donations in carol’s memory) and will send the donation of $250.00 and they were married 53yrs.
Suggestions from Audi Bi-Laws (Bailey) – Documents speak to behaviors on the road of reckless driving language. Willing to share.
Likely candidates for the Nominating Committee Chairs are Kristin and Robert. Kristin will check in with Robert.
Bailey offered a motion to close the meeting. Kristin seconded the motion.
Meeting adjourned at 8:50pm