October 9, 2024
NER Porsche Club Meeting
Bill Seymour (Presiding on behalf of Robert)
Bailey
BettyMae
Mark
Glenn
Not In Attendance:
Kristin
Robert
Stephen
Luis
Meeting begins at 6:38pm
Glenn President’s Report
Glove Box – PCA has mentioned around the information to be saved and where we should keep this information (safety precautions) and available to all officers and other roles may be able to leverage as a replacement for Freedcamp and be replaced by Redbook to keep reports per national policy committee moving forward.
Glenn will seek help to create a sunset timeline and move files/items over from Freedcamp via Luis and Ryan.
Note: Other items that have been shared for DE folks/driving use google drive to save their information/reports and it may make sense to merge under one platform (Glove Box – will need to produce a plan to allow the sunsetting of all files – more to come).
Bailey’s Treasurer’s Report
Shared Account information and received notification to decide if we would like to make a change. Will review rates 5-60 months .1% or .7% or a 5-month CD special 4.9% and will confirm on 10/21 – 10/31 to make a final decision as it matures.
Will look to present to the board if a final vote is needed from the board vote to continue the implementation or recommendations moving forward. Will continue to review. Will need to make a virtual vote for the board to approve. Bailey will share more information to share to allow directors.
Based on info accepted and will move to the November meeting.
Mark VP Administration
One update November 3rd event with one of our partners for the mentioned Formula/Tech Session event, we will move this to the early winter.
Porsche coffee, Sobo etc. (on the website for upcoming events through November)
Gala needs for volunteers – will share an event volunteer and BettyMae will share the volunteer names who have shown interest.
Need to open Gala registration – the menu needs to be locked down and once complete on the final cost and open the registration – looking to have this work done by other years via the menu. Open registration next week.
VP Communications – Luis’ report shares his project will be wrapping up (board to review Luis’ report he shared Freedcamp) and working on the transition plan for Peter/Kevin and will learn more at the next board meeting. 6K visits per month.
Driving – President shared.
Season has ended great shape; concourse was outstanding those attended.
Charlie and Martha Dow – Bill Seymour Chairperson
42 Passengers course is designed and will go through NH and should be a great drive. Motorsports – Charlie and Martha Dow’s son will attend along with four people, and one will drive Charlie’s yellow 911 which was parked outside his funeral services.
Secretary – September Meeting Minutes – Approved by Attendees (Glenn, Mark, Bailey & BettyMae)
Based on low attendance can move September meetings along with the October Meeting Minutes will move to the November meeting to be accepted. September has been placed in Freedcamp.
Open Board Discussion Electronic Communication with Team – Emails
Board opened a discussion around interpretations for Bylaws and has PCA guidelines and it could have helped to have clearer Bylaws in the future…
Suggestion to take offline for a variety of conversations.
The board shared we have had great discussions in the past.
Voting: Opens on the November 5th
Membership Files – contact (current email/membership / election software)
Teller information – Bill Seymour Role (Stan/Sterling) setup the election process then stan sends results and verifies. Bill shared he has not been heavily involved and knowing the details how it works. Moves to a spreadsheet.
Next steps to report out.
Email and place on the internet.
Adding add ’l members to the slate: compromise – draft and have the board approve (need 5) per Bill Seymour’s suggestion.
Member Notice and add to the calendar of events… 6:30pm ET. wish to take part Secretary for the zoom link.
PCA call to create our Own Zoom Link
No items were voted on due to lack of quorum
Motion to adjourn.
Mark
Bailey 2nd
Meeting adjourned at 7:48pm.