Tag Archive for: Board

April 2022 Board Meeting Minutes

The April board meeting was held on April 13th at 6:00 PM via Zoom video conference.

In attendance:

Robert Jacobsen – President

Kristin Larson – Treasurer

Glenn Champagne – VP Administration

Betty Mae Mosley – VP Administration

Lisa Burke – Membership Chair

Erick Aubin – Secretary

Charles Kenney – DE Co-chair

Luis Rivera – VP Communications

 Not in attendance:

Nick Shanny – Past President

Jerome Gangitano – VP Driving Events

The March Meeting Minutes had been approved via email and published on Porschenet.com prior to the April meeting. A discussion of club activities, events, and general business followed.  The possibility of conducting an in-person board meetings was discussed and will be decided in May.

• Treasury Report

The Board approved the monthly Treasurer’s Report.  The cost of the 2021 Gala was discussed.  The total expenditure was on par with previous events despite lower turnout.

 

• Sponsorship & Advertising Update

Robert updated the deck available to potential advertisers.  Robert is organizing a list of sponsors committed to advertising and what their support includes in terms of website and social media exposure.

 

• Administration

Newcomers meeting was successful with 85+ attendees including some unregistered attendees as people had difficulty accessing the NER specific site. There was discussion about highlighting the difference between NER and PCA National login credentials.  Membership verified that all new members are informed that they need separate credentials for the NER website in their welcome email. The communications team also highlighted this at the newcomer’s meeting.

Notch brewery tour will be rescheduled for June and Collins museum registration will open mid-April.

The summer party was proposed for July 24^th, there was concern that attendance may be impacted by an NCR HPDE scheduled for the same day.  It was agreed that the date for the summer party should be moved to a later date targeting August 7^th.  Further discussion included a liability question with PCA national about the chairlift ride.  Administration will contact Wachusett to investigate liability terms within the event contract or whether an insurance binder could be provided to cover any PCA concerns. Administration requested help finding a volunteer to act as chairperson(s) for the summer party event. In addition, a proposal was made to establish a children’s advisory board to help with activity planning to build a family oriented community around the summer party. Finally, an inquiry was made about extending the event end time by another hour and a suggestion was made to include a pinewood derby event to further engage younger attendees.

Discussed enhancing social events to attract more family members for lunches, dinners, or other non-car focused activities.  An example would be hosting a lunch after a Porches and coffees event.

• Driving

Upcoming ramble, autocross, and DE events are all on track as expected. Charles Kenney, Adam Schwartz, and Paul Skinner will covering Stan Corbett’s registration and safety activities as needed.

• Membership

Membership numbers are steady. Membership chair requested a list of email addresses for newcomer’s meeting attendees in order to send follow-up email. Membership would like communications to re-cycle the article that was published after the 2021 newcomer’s meeting to inform new members of contacts within NER.

• Communications

Website traffic is trending upwards with younger age groups. Analysis of website and registered NER member data is indicating increased traffic by Macan owners. Social media chair will be relocating and switching PCA regions.  Communications requested additional voluneers to cover these responsibilities and assist with content creation, advertising support, and website backend functions. Luis will be putting together a recruiting article for the website. Robert had a conversation with an interested member at last year’s summer party.  He will provide the name of this person to communications for follow-up.

The next NER board meeting is scheduled for May 11th at 6:00PM on Zoom.

The Club’s monthly Board meetings are planned for the second Wednesday of each month and typically begin with a social period at 6:00PM and the official Board meeting at 6:30PM – although when it’s a Zoom meeting, the social piece is brief and the meeting begins shortly after 6:00 PM.

Club members may attend any of the monthly Board meetings.  Please contact the Club Secretary ([email protected]) in advance of the meeting to confirm your attendance and the meeting time and place.

 

 

 

 

January 2022 Board Meeting Minutes

The January board meeting was held on January 12th at 6:00 PM via a video conference.

In attendance were:
Robert Jacobsen – President
Kristin Larson – Treasurer
Glenn Champagne\Betty Mae Mosley – VP Administration
Lisa Burke – VP Membership
Erick Aubin – Secretary
Jerome Gangitano –VP Driving Events
Luis Rivera – VP Communications
Stan Corbett – DE Registrar

Not in attendance:
Nick Shanny – Past President

The Board approved the monthly Treasurer’s Report and the December Meeting Minutes. A discussion of club activities, events, and general business followed.

● Incoming Board Member Logistics – New board members, need access to the systems used for event and board meeting logistics, including:
▪ Freedcamp access is needed for Erick, Glenn, and Betty Mae
▪ Email address forwarding in place, Lisa looking for webmail access to the Membership account
▪ National needs updating for Membership reports (Lisa & Robert) as well as NER contacts; Robert submitted President’s Report at the end of December
▪ Porschenet updates are needed for activity chairs, including adding Charlie to the DE contacts. Stan will update the DE site as well as post the 2022 event dates. Luis will review other contact info on the site for updating.
▪ NER Zoom Admin login details will be posted in Freedcamp
▪ Board members to exchange cell phone contact information

● Sponsorship/Advertising – Subcommittee met prior to board meeting and plan to have advertiser deck ready to distribute to past advertisers and sponsors by the end of January. DE welcomes ideas for new sponsors. Autocross, Concours, Ramble have lined up their sponsors for the year, DE in progress. Paul Skinner will be the primary contact for DE. For Autocross, Ramble and Concours, the chairs will be handling directly. Rally to independently solicit sponsors for the time being. Social events to be discussed as the dates are typically not defined this early in the year. All activity chairs must notify Kristin once sponsorships are solidified.

● Administration – 4 events are lined up, including Q Car Care, Collings Museum, Porsche Norwell F1 Grand Prix viewing, SSA Tech Session. We are discussing Notch Brewery tour which lead to a conversation on COVID protocol or restrictions. Board agreed to plan events but monitor public safety measures, including CDC, state, local, and venue requirements as the year progresses. For cars & coffee events, Mark Shane has been named event chair and is working on a covered event at Cambridgeside Galleria. Board agreed to rebrand the events from Cars & Coffee to Porsches and Coffee as there is concern about our ability to police the behavior of non-club participants. A virtual winter warmer and possible tech session were proposed. Board welcomes volunteers from the membership population who would be interested in moderating or participating in virtual panel discussions.

 

● Gala Reschedule – The Board decided via email in late December to postpone the Gala from January 8th until a later date due to concerns about the recent increase in COVID infections and the possibility of needing to re-institute the use of masks or request attendees show proof of vaccination. In order to maintain event cadence (holding this event before the next season starts) and not overlap with other major annual events such as the Ramble or Summer Party, the Board proposed late March/early April dates with Gillette. Lisa will check if early April dates are available, with March 26th as the fallback option. The use of Communicable disease waivers was suspended July 1st of 2021 by PCA and will not be needed until further notification.

● Driving – DE and Autocross are finalizing 2022 budgets and will be close to the same as last year, with the possibility of additional revenue due to Calabogie and Mont Tremblant events being back on the schedule. Autocross could potentially have additional expenditure for comms equipment but will monitor the situation and notify the Board accordingly. Autocross will host the traditional school early in the season. Ramble is on schedule and has no concerns. There is an offer to help organize the spring rally, Jerome to forward Lisa’s contact information. Concours on track, no issues. Sim Racing continues to have fun.

● Communications – The 2022 content calendar google doc has been shared with the Board. There has been more traffic to the website both in terms of volume and frequency in recent months. Challenges continue in obtaining articles, content, and particularly event reports which are required by PCA national. To address the event report gap, a template has been circulated and posted to Freedcamp with the goal of simplifying the workflow and encouraging event attendees to assist. Discussion about means to upload reports directly will be taken offline by Jerome to contact Maddox.

● Membership – Our PCA Northeast Region currently has 3,383 primary and affiliate members. Anker analyzed email address availability per the December meeting minutes and determined that we do have contact information for almost all primary members and the concern about reaching everyone does not warrant further review. Lisa has yet to absorb all membership activities but will pursue taking on as much of the analysis and reporting capabilities that Anker built as possible as well as begin sending welcome emails to new members upon gaining access to the webmail portal.
The next NER board meeting is scheduled for February 9th at 6:00 PM on Zoom.
The Club’s monthly Board meetings are planned for the second Wednesday of each month and typically begin with a social period at 6:00 PM and the official Board meeting at 6:30 PM – although when it’s a Zoom meeting, the social piece is brief and the meeting begins shortly after 6:00 PM.
Club members may attend any of the monthly Board meetings. Please contact the Club Secretary ([email protected]) in advance of the meeting to confirm your attendance and the meeting time and place.

The November board meeting was held on November 10^th at 6:00 PM via a video conference.

In attendance were:

• Nick Shanny – President
• Kristin Larson – Treasurer
• Lisa Burke – VP Administration
• Alan Davis – Secretary
• Jerome Gangitano –VP Driving Events
• Luis Rivera – VP Communications
• Bill Seymour – Past President
• Adam Schwartz – Track Chair
• Stan Corbett – DE Registrar

Not in attendance:

• Anker Berg-Sonne – VP Membership

The Board approved the monthly Treasurer’s Report and the October Meeting Minutes. A discussion of club activities, events, and general business followed.

• Driving – Adam reported that NER had a successful 2021 DE season with very good attendance and satisfied drivers. The Track Committee attributes this success to their focus on consistency. Each NER DE event follows the same process – as such, the participants know what to expect, and the events run smoothly and efficiently. The committee is working on scheduling for next year. Most of the dates are locked in, and contracts are underway.  If the border remains open, they expect that we will return to Canada in 2022.
• Social – Lisa provided an update on the Gala that will be held at Gillette Stadium on January 8^th. The deadline for registrations will be upon us soon.  The Gala won’t be our only winter activity. With input from Luis, we’ve got a long list of potential cold-weather events, including cars & coffee, tech sessions, karting, and Sim racing.  Volunteers to lead these events are sought.
• Membership – Our PCA Northeast Region currently has 3,371 primary and affiliate members. As we’ve evolved with the digital age, email has become our main way of communicating with members. Yet, we do not have email addresses for every member. As such, we are not in contact with a portion of our membership.  Anker, Stan, and Luis have volunteered to analyze the data that we do have and develop a mailing list and reach out via a postcard to our email-less members.

The next NER board meeting is scheduled for December 8th at 6:00 PM on Zoom.

The Club’s monthly Board meetings are planned for the second Wednesday of each month and typically begin with a social period at 6:00 PM and the official Board meeting at 6:30 PM – although when it’s a Zoom meeting, the social piece is brief and the meeting begins shortly after 6:00 PM.

Club members may attend any of the monthly Board meetings.  Please contact the Club Secretary ([email protected]) in advance of the meeting to confirm your attendance and the meeting time and place.