March 13, 2024 – Approved not unanimously on 9/26/2024
Porsche NER Board Meeting / Started at 6:38pm
Attendance
Glenn Champagne
BettyMae Mosley
Bailey Bishop
Stephen Hall
Mark Shane
Kristin Larson
Luis Rivera
Non-Attendance
Robert Jacobsen
Glenn opened meeting at 6:40pm
Glenn – The first national president’s meeting teleconference of the discussed 2 things items;
On May 1st, National dues are increasing from $45 to $56. This is 1st increase since 2011. In that PCA membership has doubled since 2011. Vote was overwhelmingly approved in favor. Glenn recommended we inform our members of the upcoming changes. Those members who are eligible to renew prior to May 1st may want to take advantage of current pricing. Stephen/Luis to post on social & email. Glenn to attend the zone 1 meeting next month, Albany, NY. Asked for any subjects/Topics – shoot him an email.
Redbook – essential to the club. It is mostly – user IDs/passwords/URLs – needs to be updated. We need to know the hosting company, who owns the URL, PCA NER.org/com. Some discussion related to storing this in digital secure area . Glenn mentioned that regions have areas on national servers and is a possibility.
Further discussions around website hosting companies and URL registrations followed. Key topics included:
- Who are the owners of the URLs and domain names? How are we setup for renewal? Glenn mentioned that most URLS and websites canbe setuo for automatice renewals via a credit card. Kristin pointed that NER does not have a credit card. A debit could be considered. Bailey can focus stay away from a debit card (December 2024 – Owners are not clear, who owns the domains.
- Visits to various registration sites list unfamiliar Registrations and ownership names such as Name 106 Inc. (free hosting?) no person attached.
- Robert shared he has never heard of Name.com and he is unaware of this domain owner.
- org – redirects to Porschenet.com (per Luis) not sure if Brett or sterling setup – the PCANER.org was registered and that redacted for privacy.
- Google – Who IS per Kristin, this site can tell you whom the owner.
Treasurer Bailey
Quick books and the new cd categorization the balance at the end of Feb $347, 770 down $24K from last year and we know where we lost those funds from last year (DE/Driving)
- 2/20 per the vote and moved the $125 into 2 CDs 65,00 8 months 5.01% and earning a ton more than we had been in the past.
- Reminder around the subsidies coming from national to complete the form and ensure we have funds to support our members.
- $50,000 moved money into the CDs and this should be fine to provide liquidity we need – Asset.
- Income –
- Bailey remarkd that we actually got a few $$ back from Tupper Manor Gala event!
- Calabogie – early registration $22K just shy 20 registered
- Watkins Glenn – participants reimbursed the club for a track clean up based on all incidents and the participants pay us back from the DE event (oil etc.)
- National on a quarterly basis $8K
- On March 6th we received an additional Special disbursement $9,500 memberships and the sale of the classic club coup.
- Expense so far -$28K for Watkins Glenn
Subsidies can be apply for holding certain events, and charitable.
Driving Kristin
- Calabogie is still 20 people and less than 20 days to obtain for 10 more people,.If not and it will get cancelled.
- Paul skinner sent an email speaking to the Calabogie event/insurance/Educational options for fees in terms of some insurance options.
- Charlie finalized his 24 budgets, and it makes sense to use the track rates/rentals and essentially used the same number of people in the run group used in ’23. The rates (daily) has increased.
- Upcoming events
- 1 Thompson 5/23/24-advanced day/25/26 Memorial Day)
- 2 events at Palmer.
- All events are open, and Kristin has tested the system to ensure it is working the way the team intended to.
- AutoX – should have the contract this week – there is conversation around sound (Chris and NER have already done that so no change) Chris sent a call for instructors for the novice ground school on 5/4.
- Ramble – Mostly sold out 280+ 150 cars and 15 rooms left.
September 26th Motion to approve March 2024 Minutes
VP Admin -Mark
KMC tech session was great. Upcoming newcomers’ event is ready to “rock and roll” and we have had 5-10 new members attending. They have met with Mark and he is excited to share about the events on the calendars.
Registration for Events – mark spoke to difficulties and challenges with registrations on
- 1st event used the website.
- 2nd tried Eventbrite was and the only way to register for free if the event is less than 25ppl and that failed, and I could not pay the extra $10 dollars to move to the next tier.
- 3rd Motorsport Reg – heard we can use for free events and asked if we have 1 account combine with driving/social etc.
- Kristin feels Auto/DE has 2 separate accounts now and merge the 2 over the winter coming up.
- Mark wants to be able to create events and needs logon information – Kristin will introduce to Paul skinner/Chris Ryan and have Mark work with them, and they can speak on how to setup and what the best process forward looks like.
- This will allow a one user/id experience and makes sense for our members to have this as login simplified
Bailey shared the Audi groups uses motorsports Reg for everything and shared you can clone events and use the same template for various types of events.
Porsche & Coffee events live.
Sweetberry farm P&C is live.
Cont. with treehouse brewery, Charlton, MA – Researching 2 other locations for P&C. One has possible use for the Summer Party ‘24
Glenn/Mark visited a new location possibly for the Summer Party – MIT Endicott House located in Dedham MA interesting etc. (more to come)
Glenn asked about the Summer Party – Re-examining to how to proceed moving forward – the event does not attract kids and sure what to do about it.
- Mark asked if we still want to do the party? The feel of the party may be a little less with car judging and is asking for thoughts. Board overwhelmingly indicated to proceed.
- Luis, There’s a wide inventory of events, but the summer party is an awesome way to enjoy yourself and just chill.
- Can do games, outdoors events (no lawn show for car parking)
- Other concerns
- The possibility of a Hagerty speaker is becoming ess likely. The speaker but is willing to do some type Zoom recoding
- Robert’s offering – SEG Connecticut to do a factory tour similar to Paul Russell and no photos allowed but they could be an interesting visit.
Luis Communication
Volunteer Page is up and running – perhaps we can resend (reshare) per Mark’s request. Keep front and center on the website and send another reminder in a month or so. Glenn has a volunteer for the social media side and pointed ou that Maddox , now living in NY, used his NER experience to land a job at cars.com
Porsche parade and the October concourse are scheduled on the comm’s promo calendar.
Project – Button up some website edits. Google analytics, tied to this process and is broken and only showing partial data, influences the events.
Will forward what we need from Brett & Glenn.
Recommends Motorsport.reg and will share his thoughts to include.
Membership Stephen
18 new members (Feb), 1 transfer in 4 out, and 100 renewals and up over last march and overall, not much of a change and things are steady.
Email this Sunday, first event 10 rooms remaining for the ramble.
Calabogie and do a final push for more attendees.
Link to the volunteer page – And the normal bits/bobs within the email.
Kristin asked for DE/AutoX is open to add a reminder with some dates to push those 2 offerings.
Luis will send a final reminder to sign up.
Motion to adjourn, and seconded. Meeting conclude 7:45