2024-05 Board Meeting Minutes
Monday, May 13th 6:30pm ET – Approved not unanimously on 9/26/2024
Attendees
Glenn Champagne
BettyMae Mosley
Luis Rivera
Bailey Bishop
Stephen Hall
Absent
Kristin Larson
Robert Jacobsen
Mark
Meeting 6:43pm
Kristin status
No feedback on ramble (Kristin out) went over and there is a new leader and the ’25 mountain grand view.
AutoX went well, not heavily attended – could have been due to rain/Mother’s Day. Weather (standing outside is not a fun event for folks) and the Dates are auto assigned through the sports club of America. Next event will take place on Father’s Day
Some new rules (strict) noise levels regarding cars and some got disqualified on the first run, so many began to share a car, the driver is not disqualified. Provide some options around how to soften the noise/sound (to quiet the car)
Thompson looking good eighty sign-up for Memorial Weekend, and it looks like there are 7 days remaining and hoping more and will check the numbers throughout the week.
Treasurers Report
Not much to report, Some paid were bills. AX needed new equipment. The increase in assets from last year to this year was due to DE’s pre-pay Calabogie requirements and the quarterly PCA distribtions.
$575.00 increase in interest earned reflects interest earned from our 2 CDs
A bill that is pending motion on the financials and Watkins Glenn 2 payments both in January ’24 27, 640.-00 a $500 difference on the financial and there were some incidents last year, which were carried over and we as a club. Must pay up front and chase down the individuals $1240.00 to see two people had to reimburse the club.
Luis motioned to approve.
Stephen seconded.
All approve, all five members approved.
VP Comms, Luis – New website and comms
Comms have a gentleman Ryan K, smart, analytical and does IT/software engineer at Dell, has shared interest in being the web admin. Brett gave the green light and can support in the transition process. Brett will begin to not take on more than is needed.
Approve Ryan as the new web admin and.
Luis to let Brett know decision and will to transition to onboard Ryan within 30 days. Further questions followed regarding regarding ownership names associated with the web hosting company, how the URL(s) and hosting is renewed. Kristin & Bailey confirmed that the NER does not have a credit card, payments could be made by issue a debit to NER’s to bank accounts. As part of this audit, it was agreed that if any of the URLs or hosting plans are owned with personal names, we should change to NER ownership. Glenn reminded that this information will need to be entered into the Redbook
Membership
3 in, Four out, Seven lapses. Steve indicated that he will have time to send a bi-monthly email blast.
VP Admin
Busy selecting sites for the summer party.
Porsche’s and Coffee at university 8:00am and 40-50 cars showed up and a broad selection of cars/people and that was a good event.
Glenn
According to the bylaws, we must elect nomination committee chair to find next year’s board candidates. We should discuss bylaw changes as discussed in executive session to allow board members to have a 3yr term vs. 2yrs.
Glenn believes that year 1 is a learning year. Year 2 the board member is fully up to speed. Then we start the cycle over again
Chair needed / community coordinator (Christian) community partnership manager – someone who can manage our charitable contributions. We ask the club for other members for their input in terms of who we support and not always working through the military sleeve and allow everyone to have a say in the charity for other groups, mental health etc. where does this role fit, and it will report to the president.
Luis recommended.
Bailey second
Votes on the new roles all members approved; Christian Neary as Community Partnership Manager and Ryan Katlinski as Website Manager.
