6:49pm Meeting Opened
Attendees
Dan Gramm (2025 Board Member)
Avril Silverman (2025 Board Member)
Glenn Champagne (2024/2025 Board Member)
Andrea Smith (2025 Board Member)
Mark Shane (2024/2025 Board Member)
Luis Rivera (2024 Board Member)
Bailey Bishop (2024 Board Member)
Kevin Moran (2025 Board Member)
Kristin Larsen (2024 Board Member)
BettyMae Mosley (2024/2025 Board Member)
Peter Palermo (2025 Board Member)
Not in attendance
Robert Jacobsen
Stephen Hall (Conflict)
Began with Introductions of New Members
Mark
Annual Gala update events have wrapped up. Seventy-seven registered and things are set in motion, all
is mostly sorted, need volunteers and the check in process two people and do want to allow for each
volunteer have a team of six people to switch out each 15-20 minutes to allow all enjoy. the pre-event to
attend prior to have many hands to help setup.
Budget (share) able to walk through the pricing for the event. This year we gain a sponsor from PCA
national since it will be a charity event. $750.00 and gained a 10% discount only on the Entree since we
came back from the Summer Party.
Kristin has offered to volunteer if she attends.January events: winter warmer at herb chambers in Boston, MA open to having again in 2025 and will
connect with the Lead person Peter for an exact date typically done in February ’25 (have not begun to
build the new facility yet due to a number of approvals needed)
KMC in February ’25 and we will typically be hosted after the winter warmer.
Dan asked if is there a chance for a 50/50 raffle options? (charity/winner) and typically a successful
revenue generator and may have some issues due to the $$$ will work with Glenn towards the 2025
season.
Andrea Smith: it can be a reporting restriction et… it may cause a concern.
Charity will be on site… (pay directly and ask Robert his thoughts around how he plans to manage
payment and receive receipts)
Andrea to check with Bailey for the Square accounts…. Venmo is another possibility. Andrea will work
with Bailey and get more direction and clarification.
Meeting Minutes November:
Motion to approve – Kristin asked if there are minutes sent out from Rico regarding Glenn’s Zone
Presidents’ meeting. They did not create this time etc. Term limits, review of the RPM, bylaws and
compliance were well discussed between the presidents. Well attended event with 11 presidents from
11 zones were present. Next presidents meeting will be April.
Zone 1 is set up as a legal entity, and it is corporation. Rico shared that is likely to un-incorporate in
2025, more to come in terms of updates/changes. At the end of the year, Rico Diaz ‘s term ends at the
end of the year. A replacement has yet to be named. He will no longer be our Zone 1 rep due to his
term expiring. (Glenn reshared the notes in the minutes for the new directors coming on board) etc.
Bylaws and compliance were well discussed at the meeting.
Motion to Approve: Mark
2d Bailey
All approved
BaileyMade revisions and financial review of meetings and had to make some corrections, a little revenue for
the Gala. A noteworthy conversation of the CD (checking/Money Market) accounts have matured and
rolled into new 8 month CDs and prior to that we had add ’l $$ and ytd 7K and earning almost 1K per
month. It has been an outstanding strategy. We are a non-profit and we do need to be careful around
having those dollars and how we apply. This money can be used to subsidize other events.
Andrea asked some questions around the CD (terms) and better understand the reinvesting options
(Andrea / Bailey will connect offline).
Clinton Savings Bank – Glenn and Andrea/Bailey (board resolution that needs to go to the bank) and
need a quorum as formality to add Andrea, retain Glenn, and remove Bailey as treasurer as sole
signatories of the bank accounts.
Approve Treasurer’s report.
BettyMae motion
Mark 2d
Luis Communications
Biggest on comm the transition to support in the capacity for 60 days (end of January and created a
timeline/outlines/ media planning etc. and will connect on Saturday for a virtual walk through)
Posting and things of the nature and centered around the Gala until new dates Kevin/peter and will
support. Providing Baseline address users/sessions etc. Glenn acknowledged Luis’s contributions and
told Peter & Kevin they had “big shoes” to fill!
Kristin VP Driving
Transition has been done Ramble, AutoX and DE chair, concourse and rally and make sure they do their
work and did pass onto Jeff. Jeff and Kristin did aggressive driving on the Ramble. The Ramble
committee needs to own and not the board. Reach out is on them and have to do this in the moment.
Adam Schwartz, will take replace Stan Corbett as Safety Chair in January. Not a shadow role Adam will
own this role. It has been in the works for the past couple of years and do have others who can step into
the role if needed, Kristin will send Glenn an email for next steps.
The only thing to share with the incoming board. We had some issues this year and the ’25 board should
feel free to speak their minds. Glenn assured Kristin that the incoming board members input and
opinions will be well heard and encouraged.
Questions around who has access to board email lists and the correct board members board members
are listed. Glenn stressed the [email protected] list should include board member emails onlyBoard confirmed the need to update to the email list and remove the outgoing boards mmbers email
addresses.
Future regular monthly meetiings will be the second wed each month at 6:30pm (all good).
Bylaws and Parliament committee will review and template.
Review Website/WordPress etc. and other ways to make the club more efficient visually (Kevin and
Peter)
Bailey -Motion to adjourn.
BettyMae Second the motion
All Approved
Meeting ended 7:35pm