November NER PCA Meeting November 13, 2024
Ryan Kitlinski (Guest)
Glenn Champagne
Luis Rivera
Bailey Bishop
Kristin Larson
BettyMae Mosley
Absent:
Robert Jacobson
Mark Shane
Stephen Hall
Glenn attended the Zone 1 Presidents meeting in Albany on November 8-10th. It was a good turn out with a lot of great discussion. Rico Diaz, the current Zone 1 rep, term expires this year, and a replacement has yet to be named. It turns out Zone 1 is an incorporated entity and PCA is looking the Zone to unincorporate like the other zones. This no impact on NER. However, Zone produced events like the Clash at The Glen and the Ocean Board Walk event are in jeopardy unless a region(s) picks them up. The presidents of the Niagara and New Jersey regions expressed an interest in doing so.
Long interactive discussions regarding bylaw changes were had. Other regions are going through their revisions, and two have gone through successfully. Essential information such as what worked and what did not work was exchanged.
Election is still open, 14% participation. Two members shared did not receive the notification. Glenn collaborated with them and were able to find. Outside of that we are in decent shape. Confirmed that Sterling will be involved as a teller.
Expecting results on Saturday, November 16th.
December meeting will have the new board members attend, and the 2nd Wednesday of December 11, 2024.
Redbook/Glovebox
At the Zone 1 meeting, software on the PCA Org site offers a free software (called Glovebox) access as a repository of confidential region data such as Redbooks and confidential information. Glovebox – each person has the ability to upload into your own section and at that point only the president has access to all data. It is tied into a PCA log on id and generates a report and during the turnover, the information is automatically captured and transitioned as board member change.
Freedcamp is not recommended based on national and they are uncomfortable using Freedcamp as alternative since this is not secure enough for national.
Concern: Currently non-board members still have access to view information including financials in Freedcamp. (Ryan and comms team will review).
Ryan shared this should not be a problem to export to a file and keep history/archive and in terms of adopting the national policy.
Luis is there a cost for usage: Glenn shared – It is free no cost.
Bailey
The report is uploaded to Freedcamp, and a few noteworthy things discussed around the CDs have matured. New 4.16% CDS will use the same naming conventions was already shown in QuickBooks and the accounts did not change and so what I did and changed the name of the CD convention to show which ones are new and mature 6/25/25.
There has been some residual from AutoX expenses along with the Dow Rally, and 2025 ramble expenses.
There is another big one which is income for membership services directly from national. That has been accounted for and based on this time last year were are currently off by 3% and have received those funds.
Glenn asked around Watkins Glen to see if check was cleared.
Motion Betty
2nd Luis
ALL voting members approved.
Mark
Gala (Glenn to report) only nineteen registered so far, and if you are planning to attend, please do so, we do have 5 weeks out and will need to send an updated photo for the event.
Luis has done some advertising and spruce up the imagery and add to what is showing today online.
Perhaps some updated photos, and Stephen has shared he will send a new email to the members.
Amount of $ needed is due on December 7th for a final registration. Glenn will connect with Mark to push out the date and check with Mark to see if he agrees. The good news we can always add to the head count and the trend here is folks wait for the last minute to sign up similar to the summer party.
Is there a budget w/a guarantee of $2,500.00 (mark to share budget cost)
Porsche / Yoga at Porsche Burlington: this event is focused around bringing a yoga expert and focused on women only. Porsche Burlington will /own the registration directly. Goal, they will seek to have roughly 15-20 openings and sign up is available great. (Need to obtain date from Mark to create post on our website)
Sign up for tables. please let BettyMae/Mark know if you would like to secure a reservation.
January Porsche of Boston looking for a date (Mark)
New members meeting (Mark to share date)
Feb looking for a tech session at KMC. (Mark to confirm)
AutoX tech session (Justin was interested Feb/April we are not sure on those dates) (Mark to confirm)
Luis shared around a Brunch/Lunch/dinner (spontaneous opportunity for the club, like what has been done in the past)
Feedback from Paul in RI – try not to overlap events and take away from other events, how can we limit take a survey to gauge interest in 2025.
Luis, perhaps ask more directly around the events and do our members feel they were too many. last two cars and coffee were a hit.
Luis
Website (Ryan) home page is showing attendance and gauge next few weeks, and then we can update Motorsport Reg.
Victory Auto Design and was happy to collaborate with our club and perhaps work in the future. Are we able to use this as a cross branding and an immense success.
OPS work and the focus next 30 days to trans to the next team, logins, websites and Freedcamp more to come… google and spending time with co-chairs and defer to them on how they want to run the show and hand off from Sterling, calendar, homepage, data etc…
Analysis – site data and year/over/year in terms of visitors (getting add ’l numbers from Luis) some traffic has been limited. Trends what type of cars, owners, four doors etc… viewed some Google Analytics Data… general interest has been trending upward (shared some statistics with the board).
To date – 5K visits YOY a 5% upward change.
Visits are flat and still a solid advertising/selling point for sponsors. (good revenue generating point)
Ryan: Domain name is expiring, and it was not setup for auto renewal for payment and it only accepts PayPal or credit card, and one other can auto renew at $25 and do a multi-year renewal and wanted to run by and do not want to have to think about it.
Bailey is sharing we cannot get onto PayPal account, and it works for Kristin and Bailey is not able to access. (Kristin to ensure removes her information to allow the new Treasurer full access).
Board inquired for more clarification: Is this just for the Porshenet.com referencing the URL, also where are we posting, and the ownership of the webhost name?
Ryan asked Brett to see how that is being paid and has not heard back and will continue to do more digging to clear up. (Ryan to own point of contact and work with Glenn)
Glenn will send an email, cc Ryan, and see what is going on and Sterling may be able to shed more light. The board will need to simply ensure we are tracking. Glenn will send an email out to Sterling for clarification.
PayPal- Kristin and bailey to connect with Ryan about login ID and Passwords for help in the form of payment (Bailey to work with Ryan to update information).
Motion
BettyMae/Luis
2n Bailey
All have approved September and October meetings (Bailey/Luis motioned to approved), and all approved for those in attendance.
Kristin
Season is over.
DE Schedule is set for next year, Watkins Glen may work and have some dates and are still tweaking dates and try to keep 3 weeks between events.
Paul skinner will shadow Charlie this year (half to a full year) to ensure smooth transition.
Get the check from Chris Ryan for the Gala Event.
Web post has been paid up until 2025 (Ryan shared we have time and referencing Sterling’s email account)
Meeting adjourned at 6:35pm
Motion to adjourn – Bailey Motioned / BettyMae 2nd.
All Approved